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Status of implementation of the RFID project

An information for the project recipients concerning problems identified during on-site verification, reported by the court employees and the answers for reported questions.

On 18th January 2016, a public procurement has been resolved, a subject of which was  delivery and implementation of Court Files Management System, with the use of RFID technology, which enabled signing a contract between the Court of Appeal in Wroclaw and Comarch Polska SA (hereinafter referred to as a “contractor”). As a result a timetable was prepared, which main purpose is to implement the Court Files Management System, enabling auto-identification of files with the use of RFID Technology (its aim is to avoid losing court files and provide and easy and quick localization of the files in 38 court departments of National Court Register and the Pledge Register domestically.

Currently on-site verifications has been completed in all of the departments. Its aim was to analyse the requirements for further work of tagging the files, device installation and launching the RFID system. The analysis has shown a serious issue concerning the lack of structural wiring of appropriate locum conditions, which despite of low estimated cost of 5 thousand polish zloty per unit, seriously endangers the project future realization and in the same time makes it impossible to reach the ratio for the Norway Funds.

Therefore, Project Steering Commettee, at the meeting held on 6th April 2016, recommended using non-standard path, where courts themselves should purchase and install missing elements, essential to finish the implementation process. A recommendation of Project Steering Commettee is justified by the fact that the project has no budget tolerance and additional works for courts were not foreseen at the stage of project assumptions  and at the same time it’s not a subject of the contract. It is also impossible to make a collective order for all courts by one unit, because of a high risk of exceeding the time limit to close the project as well as lack of cost efficiency.

Limited work scope in courts, spreaded on large geographical area will generate higher cost of both equipment and employees transport. That is why it is better to do all the works locally.

Another project issue is differentiated locum conditions requiring individual implementation model, which entails various needs of RFID equipment installation. This is the main reason why the action was taken to finance purchasing additional equipment as retrofit of current implementation.

At the current stage of project realization, the whole team focuses on the scope of the project in relation to the contract, where the amount of equipment is strictly enumerated. At the same time, the development analysis is conducted, where gathering information about the amount and type of RFID additional equipment is essential.

At this point courts are obligated to give information about the demand on additional devices, such as : RFID Lock, Document Encoding Station, Document Release / Document receive station, along with the justification.

In addition, during the conference an issue of configuration of LAN network for RFID project implementation was brought up. According to this, in reference to the document send over to DIRS, under which a configuration of logic networks for RFID implementation is suggested.

Technical support is provided by Jakub Sabik, phone number. 71 7489 040, e-mail: Jakub.sabik@wroclaw-fabryczna.sr.gov.pl.

In case of any further questions, please contact RFID office : rfid@wroclaw.sa.gov.pl